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Meeting Planner Kit

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Meeting Planner Guide

Outdoor Groups At Sun Mountain
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LODGING INFORMATION

Inspired by the enduring beauty of nature, Sun Mountain Lodge reflects harmony with its surroundings down to the last detail. Nestled in the foothills of the North Cascade mountain range, the Methow Valley is the Northwest’s most popular destination recreation area. With each changing season, there are new sights to see, fun things to do and an ever-changing landscape to explore. Enjoy your stay!

mountain view bedroom

The Main Lodge

 

Lodge guestrooms feature either stunning views of the North Cascades or sweeping territorial views of the Methow Valley and the Okanogan-Wenatchee National Forest. All of our guest rooms are tastefully appointed with original artwork and hand-crafted wood furniture made by local artisans.

Gardner bedroom

Gardner Lodging

 

Rustic elegance defines these guestrooms: log-hewn beds, bent willow furniture, seating areas with fireplaces, exposed timber beams. Take in the views from your own private patio or deck. Sleeping options include both king and queen beds coupled with twin daybeds.

Mt Robinson seating area

Mt. Robinson Lodging

The Mt. Robinson luxury guestrooms are our most elegant accommodations, featuring king beds, jetted bathtubs, separate seating areas, refreshment centers, gas fireplaces, private decks, and stunning views.

cabin interior

Patterson Lake Cabins

 

16 lakeside cabins offer air conditioning, full kitchens with microwaves & dishwashers, gas fireplaces, and large front porches overlooking the lake. A variety of cabin types sleep from 2 to 8 people.

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FOOD AND BEVERAGE PROGRAM

Under the stewardship of our Executive Chef, Sun Mountain Lodge has fostered collaboration with local and regional growers and producers, thus setting the standard for the most inspired menus in Pacific Northwest cuisine.

dining room meal

The Dining Room

AAA Four-Diamond Rating 26 years standing

A reverence for creating delicious food underscores every aspect of this dining experience. Respect for our outstanding community of growers and producers and a commitment to farm-to-table freshness has yielded award-winning accolades from the food industry, press, and most importantly, our guests. All with spectacular, sweeping views of the valley and Cascade Mountains.

wolf creek bar and grill

Bar and Grill

Our family-friendly bar and grill serves up the finest locally-grown, hand-crafted beef, brews and delectables. Bartenders regularly create fresh and innovative cocktails for you to sip while enjoying incredible views from your table or deck seating.

Wine Cellar

The Wine Cellar

Our award-winning wine cellar contains one of the most extensive resort wine collections in the Pacific Northwest: 3,500 bottles, over 275 labels from Washington State. The Wine Cellar is an excellent venue for a private dinner of up to 14 people.

Outdoor Groups At Sun Mountain

Banquets

To complement your event, we offer an inspired banquet menu featuring seasonal foods whenever possible. Although our menu is both varied and flexible, our Chef also enjoys working with groups to create custom menus, tailored to perfectly fit your tastes and needs.

VIEW THE BANQUET MENU
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ROOM LAYOUTS AND INFORMATION
Main Lodge Ground Level Layout

MAIN LODGE, GROUND LEVEL

Conference Center Main Level Layout

CONFERENCE CENTER, MAIN LEVEL

Conference Center Lower Level Layout

CONFERENCE CENTER, LOWER LEVEL

Room Map Layout
Room Capacity and Dimensions — Meetings (Maximum capacities, no additional buffet tables, A/V tables, equipment, etc.)
ROOM NAME
DIMENSIONS
U SHAPE
CLASSROOM
THEATER
ROUNDS OF TEN
BOARD ROOM
Main Level of Lodge
Pasayten A & B 60′ x 65′ 112 249 400 300 NA
Pasayten A 60′ x 31′ 52 120 196 150 45
Pasayten B 60′ x 34′ 52 126 196 160 45
Sawtooth 27′ x 17′ 22 30 42 20 20
Cascade Room 46′ x 23′ 32 45 84 50 26
Library 19′ x 18′ 14 18 24 12 12
Lower Level of Lodge
Methow Room 46′ x 23′ 32 75 100 90 30
Room Capacity and Dimensions — Social (with space for dance floor, bar, DJ table, etc.)
ROOM NAME
DIMENSIONS
U SHAPE
THEATER
ROUNDS OF EIGHT
Main Level of Lodge
Pasayten A & B 60′ x 65′ 66 325 216
Pasayten A 60′ x 31′ 30 156 88
Pasayten B 60′ x 34′ 30 184 104
Sawtooth 27′ x 17′ 20 30 10
Cascade Room (Game Room) 46′ x 23′ 26 56 30
Library 19′ x 18′ 14 20 12
Lower Level of Lodge
Methow Room 46′ x 23′ 32 77 56
Outside
Lodge Playground- SML  Tent NA 160 106
Bluff NA 300 NA
Patterson Lake Playground NA NA 120
Room Rental Rates
ROOM NAME
RENTAL RATES
Pasayten A & B $600
Pasayten A $300
Pasayten B $300
Sawtooth $125
Outdoor Party Tent $1,300
Methow Room $225
Cascade Room $225
Library $150
Wine Cellar $150
Audio/Visual Rental Rates
AUDIO VISUAL and OTHER  EQUIPMENT
RENTAL RATES
Projector $175
DVR & Monitors $50
Dance Floor $250
Easel w/1 flipchart pad $20
White folding chairs $3.50/each
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ACTIVITIES

To make your retreat or family reunion truly memorable, Sun Mountain Lodge offers a diverse selection of group and individual activities.

Horseback Riding

Group Activities

These events are created specifically for each group, adding the special twist to combine high-energy fun with serious problem solving. We can also arrange fly fishing trips, whitewater rafting trips, and more! You let us know if your group wants some fun in the sun or needs real team building and we’ll create the perfect activity!

Varying time and price range depends on the type of activity. In the winter, activities can be creatively catered to fit our trail system & weather conditions.

Ski Trails

Methow Trails

Widely recognized as one of the finest trail systems in North America, the Methow Valley Sport Trail Association is the organization singularly responsible for developing and maintaining over 200 kilometers of groomed cross-country ski trails in the winter months, and over 120 miles of mountain biking, trail running and hiking trails accessible throughout the spring, summer and fall. Visit www.methowtrails.org.

Ice Skating

Winthrop Rink

With so many indoor or covered ice rinks in the U.S., Winthrop Rink, an open-air rink with views of the magnificent Mt. Gardner in the background, is truly a one-of-a-kind. Come see us and experience one of the few outdoor, NHL-sized, refrigerated ice rinks in the country! Enjoy roller skating in the summer. For more information, visit http://winthroprink.org/.

Hot Air Balloons

Winthrop Chamber

The Winthrop Chamber sponsors a growing list of year-round events and activities that are fun for the whole family — including river rafting, golf, hot air balloon rides, and more. Visit www.winthropwashington.com.

Team Building

Set Out in Search of a Stronger Team: Geoteaming

GPS-Powered Teambuilding with emphasis on opportunities for networking, problem solving, information sharing, and leadership development. Teams will focus on multiple challenges, work under a time constraint, master new equipment, and develop new patterns of behavior within a team environment. Events are custom-designed and walking-based. All individuals can participate. More information is available at www.geoteaming.com or from our Group Sales and planning office.

Red the wrangler with horse

The Wild, Wild West

Looking for adventure? Saddle up and head into the Wild West on horseback guided by one of our expert wranglers. With its varied terrain and diverse trail system, the Methow Valley is one of the most popular places in the country for horseback riding. Trail rides are offered daily from late April through mid-October.

(Independently contracted programs by JD Outfitters, Inc.)

Cowboy Dinners

Cowboy Dinner

Head ’em up and move ’em out for a hearty cowboy-style dinner at the Old Homestead! Includes your choice of a horseback ride or ride in the horse-drawn wagon and all-you-can-eat Western barbecue dinner.

Minimum of 20 guests for a private ride. Groups of under 20 guests may be able to join a ride also open to the public.

Sleigh Rides

Sleigh Rides

The sleigh ride includes a brisk trip up and around the hill to an old miner’s tent heated by a wood stove with a hot cocoa treat at the top. The dinner ride features a Western-style dinner to warm you up as you enjoy the spectacular winter wonderland of Sun Mountain Lodge.

Maximum 30 people. Children 4 years an under are free. Availability depending on season and weather conditions.

Please check with our Group Services Coordinator or the Activities Department for more fun ideas!

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CONTACT US ABOUT YOUR UPCOMING EVENT!

Group Sales

 

LenElla Tabor, National Sales Manager
Direct Line: (509) 996-4770
ltabor@sunmountainlodge.com

 

Cyndi Thomson, Eastern Washington Sales Manager
(Eastern Washington groups)
Direct Line: (509) 996-4767
cyndi@sunmountainlodge.com

 

 

Christine Blue
Event Coordinator
Direct Line: (509) 996-4728
chris@sunmountainlodge.com